1. Summary
2. Management
3. Technical
4. Situation of Current Work Packages
5. Contractual Issues
6. ANNEX A: MOSAIC Action Items List
7. ANNEX B: DISSEMINATION PLAN
8. ANNEX C: PLANNING - (next page)

1. Summary
The document describes the main activities in MOSAIC done by Contractors and Participating Organisation during the period of December 1997 and January 1998.

2. Management

The main management activities performed have been:

• contractual issues clarification and cost statement preparation
• web site in progress upgrading and management
• working meeting organisation:
  • up 13^th to 14^th January Meeting in Graz
  • 28^th October meeting in Brussels
• secretary project organisation

All the MOSAIC documents produced till now have been inserted on the web both in HTML and .doc formats (delivered versions, summaries and drafts). At the present the documents on the web are: Work Package 1100: SURVEY on the STATE of the ART, Work Package 1100 (SUMMARY): SURVEY on the STATE of the ART Summary, Work Package 1200 (DRAFT): Market Plan, Work Package 1300 (DRAFT): Partner Research and Economical Agreement Definition, Work Package 1400: Target Users Profile Specifications, Work Package 1400 (SUMMARY): Target Users Profile Specifications Summary, Work Package 1500: Requirements Definition Document, Work Package 1500 (SUMMARY): Requirements Definition Summary, Work Package 1600 (DRAFT): Technical note on Application Reuse, Work Package 1700 (DRAFT): Architectural Document, Work Package 1800 (DRAFT): Dissemination of Results

The following Meetings and Conferences have been held:

• IMDAS Presentation Meeting, Cologne 26 - 28/10/1997
• IMDAS Presentation Seminar, Stuttgart 29 - 30/10/1997
• Conservation Institute Workshop - Goteborg 17-18-19/11/1997
• IMDAS Presentation Meeting, Stuttgart 18 - 19/11/1997
• Seminar on MuseumInformatics, Vienna 21 - 21/11/1997
• ICOM Austria Annual Meeting, Vienna 27/11/1997
• "Digital Cities" - Berlin - 1-2/12/1997
• Workshop on "Multimedia access", Vienna 4 - 5/12/1997
• Sophia Antipolis 7 - 9/12/97

The following contacts has been realised:

• Media Designer Assoc. Inc Graz
• Hewlett Packard Austria
• AIT - Applied Information Technologies, Gesmbh, Graz
• Soprintendenza degli Abruzzi
• Soprintendenza di Napoli
• Regione Lazio - Assessorato alla Cultura e Turismo
• Ambasciata Francese in Italia
• Zeppelin Museum, Friedrichshafen
• Deutsches Hygienemuseum, Dresden
• Landschaftsverband Süd-Niedersachsen e.V., Northeim
• Übersee-Museum, Bremen
• Haus der Geschichte, Bonn
• Fondazione San Paolo di Torino
• Associazione Bancaria Italiana (ABI)
• Fondation Sophia Antipolis (F)

3. Technical

WP 1100. The executive summary of the WP 1100 has been delivered. The first issue of guidelines and recommendation has been presented as forecasted in the previous delivery. Main EC remarks outlined in the mid term review meeting in Brussels has been already taken in consideration. A new release of the WP 1100 document including new technological contribution will be provided as foreseen the middle of February.

WP 1200. In progress. A draft version of trial test agreement is ready.

WP 1300. Ongoing partner research and MOSAIC presentation. The in progress agreements with the major vendors have been outlined (Microsoft, HP, Apple, Silicon Graphics, 3M Imation, Italtel...), and the same in reference to major content providers and partners in dissemination ( ABI, MAE, CHIN, Fondazione SanPaolo, Regione Friuli, VG...). The Mosaic additional partner list is increasing (see the Web MOSAIC in the additional partner area.

WP1400 and WP 1500. The summaries of WP 1400 (User Target Profile Definition) and WP 1500 (Requirements Definition Document) has been produced and delivered. The Executive Summary documents delivered (WP 1400 and WP 1500) are in line with the EC request. The mid term review of the document has been done in Brussels.

WP1600 and WP 1700. Started the work is in progress. The document draft will updated on the web.

WP1800: Ongoing Dissemination Activities.A plan for the dissemination phase is presented in annex. Remarks from the EC are expected not later the middle of March. ( This document is already available on the Web ).

WP 2000 has been activated and the invitation to the EC to see the demo centre of Bologna has been renewed. The first feeling on the activated services is in line with the expectations. A detailed configuration of the demo service centre will be provided in the WP 1600 document. New item has been added in the Demos section of the web like "3D tools on the web", "IPR Intellectual Property Rights", "Computing and Networking Applied to Cultural Heritage". The preliminary design phase of the MOSAIC metadatabase is closed. An alpha version of the MOSAIC Metadatabase has been activated, in addition some collections have been added to test the overall functionality of the search engine. A prototype of cultural browser MS Explorer IEAK based has been developed.

Planning: the planning is in line with the presented status in Brussels.

The following table illustrates a synthesis of the work in progress.

WP number	description	status
WP 1100	Survey of the "state of the art"	100%
WP 1200	Market plan	35%
WP 1300	Partner search and economical agreement definition	75%
WP 1400	Target User profile definition	100%
WP 1500	Requirements definition, tools, service centers, application	100%
WP 1600	Study for the reuse of existing applications into the defined architecture	55%
WP 1700	Architecture definition and tools definition	55%
WP 1800	Dissemination of results	10%
WP 1900	Management	78%
WP 2000	CSC model demonstrator	57%

4. Situation of Current Work Packages

WP's	Responsible Partner of activity and Deliverables
1 - WP1100 Survey on the state of the art Responsible : DISET : T0 -> T0+1 Milestones : none	DISET Joanneum Research Arenotech Deliverables : State of the art technical notes Recommendation for the architecture
2 - WP1200 Market Plan Responsible : BDR : T0+3->T0+10 Milestones : T0+12 Assessment on feasibility study	Banca di Roma Arenotech Deliverables : Business Plan Document
1 - WP1300  Partner Research and Economical Agreement Definition Responsible : DISET T0->T0+12 Milestones : T0+12 Assessment on feasibility study	DISET Arenotech Banca di Roma Deliverables : Participation letters list updated Test mutual agreement contract ready to be used during the deployment
1 - WP1400  Target User Profile Definition Responsible : ARENOTECH T0->T0+4 (delay of one month) Milestones : none	Arenotech Infobyte Deliverables : Target user profile specification
2 - WP1500 Requirements, Tools, Service Centers, Application Responsible : INFOBYTE : T0+3-> T0+6 (delay of one month) Milestones : T0+6 Requirements review	Joanneum research Arenotech DISET ZGDV Infobyte Deliverables : Requirements definition document
3 - WP1600 Study for the Reuse of existing Application into the Defined Architecture Responsible : Joanneum Research : T0+6->T0+9 (delay of one month) Milestones : none	Arenotech ZGDV Joanneum Research Infobyte Deliverables : Technical note on application reuse
3 - WP1700 Architecture Definition and tools definition Responsible : INFOBYTE T0+6->T0+9 (delay of one month) Milestones : none	Infobyte DISET Joanneum Research Deliverables : Architectural Document
4 - WP1800 Dissemination of results Responsible : DISET T0+9->T0+12 Milestones : T0+12 Assessment on feasibility study	DISET Arenotech CINECA Deliverables : Workshop, electronic debates, feedback collection book
0 - WP1900 Management of the MOSAIC project for the feasibility study Responsible : BDR T0->T0+12 Milestones : T0+12 Assessment of feasibility study	Banca di Roma Deliverables : progress reports final report
4 - WP2000 CSC model demonstrator Responsible : CINECA T0+8->T0+12 (anticipated ) Milestones : T0+12 Assessment on feasibility study	CINECA Joanneum Research DISET Infobyte Deliverables : CSC model demonstrator running

5. Contractual Issues

The cost statements of Contractors in original form has been delivered by the Co-ordinator to the EC.
The Arenotech cost statement is suspended until the internal Arenotech situation is clarified.
Infobyte has to define and submit a strategy to the EC in order to manage the Arenotech situation.
The EC will analyse the delivered cost statement and will contact the Co-ordinator for major unclear aspects.

Open issues:

• Arenotech situation : management of P.O. accounting in the next Infobyte cost statement.

• The overheads to be considered are referred to the real organisation situation for the project.

• Budgetary figures modification could be applied in the final cost statement with reference to the contract accepted percentage and with reference to the global project breakdown. According to this rule, effort may be transferred between WPs within the budget allocated to a particular Contractor, and within the global breakdown of costs for this Contractor. If this reallocation of efforts between WPs for a particular Contractor leads to a reallocation of the tasks among the Partners, than an amendment to the contract has to be requested.

• Contractual extension automatic renewed

6. ANNEX A: MOSAIC Action Items List

(updated: 31/01/98)

Ref.:	Orig. Date & Ref.:	Action Short Description	Responsible	Expected date:	Status
A0001	Meeting of Paris 28th July 1997	produce internal monthly progress report to be sent at BDR at the end of each month	all partner	each months
A0002	WP 1200 planning	define the document layout and activate the joint team for the WP 1200	BDR	20th August 1997	closed
A0003	WP 1500 planning	define the document layout and activate the joint team for the WP 1500	INFOBYTE	20th August 1997	closed
A0004	September 97 meeting	define the detailed agenda and organise the technical and dissemination meeting	DISET	1st of September 1997	closed
A0005	October 97 meeting	define the detailed agenda and organise the technical and dissemination meeting	ARENOTECH	1st October 1997	closed
A0006	mid term review meeting	define with UE commission the expected date.	BDR	10th January 1998	closed
A0007	November meeting - internal mid term review	define the agenda and organise the technical and dissemination meeting	CINECA	1st November 1997	closed
A0008	December meeting	define the agenda and organise the technical and dissemination meeting	JRC or ZGDV	1st December 1997	closed
A0009	mosaic web	translate the document in French language	ARENOTECH	September 1997	closed
A00010	mosaic web	translate the document in German and Spanish language	ZGDV	September 1997	closed
A00011	mosaic tape	The MOSAIC tape is under preparation by BDR. Contribution are expected in U-MATIC tape.	all partner	1st September 1997	closed
A00012	mosaic web	activate the web in Italian language	CINECA	September 1997	closed
A00013	MOSAIC LOGO	prepare the MOSAIC suggested logos and select the final logo from a short list.	all partner	27th July 1997	closed
A00014	payment from UE	distribute percentage of founding to the partner	BDR	27th July 1997	closed
A00015	WP 1100 upgrading of the document	predispose the upgrading of the WP 1100 document	DISET	middle of February 1998
A00016	WP 1600 TN first issue	manage the WP activities	JRC	end of February 1998
A00017	WP 1700 document first issue	manage the WP activities	INFOBYTE	end of February 1998

7. ANNEX B: DISSEMINATION PLAN

Date	Event	City	Partecipation	Presentation	Booth	Partner
10.01.97	nfo Day Educational Multimedia	Brussels (B)
17 January 98	3 Incontro Tecnico Nazionale ARI Associazione Restauratori Italiani	Assisi (I)
02 97	Art Education Nouvelles Technologies	Paris (F)
10 February	Presentazione MOSAIC alla Città delle Science di Parigi	Paris (F)
11 February	La catalogazione delle collezioni d'arte delle banche (ABI)	Roma (I)				POLIMI
8-11 February	MILIA	Cannes (F)	x	x		INFOBYTE
25 Feb - 1 Mar	BIT - Borsa Internazionale del Turismo	Milan (I)
4-6 March	Imagina	Monaco	x	x	x	POLIMI INFOBYTE
4-7 March	Euro-Med Net 98	Nicosia - Cyprus				POLIMI
10 March	ICOM-Workshop for "Digital Realization of Images in Museums"	Vienna - AU
19-25 March	CEBIT	Hannover (D)				POLIMI
25-27 March	BITE - Bringing Information Technology to Education	Maastricht - NL				POLIMI
25-28 March	CAA98 - Computer Applications In Archaeology	Barcelona (E)				B ROMA INFOBYTE CINECA
23-28 March	EVA '98 Florence	Florence (I)				ARENOTECH
27-28 March	MediArTech - MoU Plenary Assembly	Florence (I)	x	x	x	INFOBYTE POLIMI
March/April	G7 General Meeting	Roma (I)				INFOBYTE POLIMI
3-7 April	FutureShow	Bologna (I)				CINECA
6-10 April	EVA '98 Gifu	Gifu (J)
3-6 April	Archeoland 98 - Restauro 98	Ferrara (I)				CINECA
14-18 April	World Wide Conference	Brisbane - Australia				POLIMI
22-25 April	Museums and the Web 1998	Toronto (CA)				VELTMAN
27-29 April	Euro-Mediterranean Network Cooperation Cairo Workshop	Cairo - Egypt	x			POLIMI INFOBYTE
27-29 May	EVA '98 Athens	Athens
20 May	Multimedia Super Corridor	London, UK
4-6 June	EVA '98 Bucharest	Bucharest (R)
	Convegni SOMEDIA
	SIME	Paris (F)
June	CERAM	Sophia Antipolis (F)
1-3 July	Virtual Words 98	Paris (F)				POLIMI
7-10 July	IEEE-ISIE '98	Portugal				POLIMI
19-24 July	Siggraph	Orlando, Florida - USA				INFOBYTE POLIMI
23-24 July	EVA 98 Cambridge	Cambridge (UK)
September	CULT H	Wien (A)				POLIMI
1-5 September	Ichim	Paris (F)
Mid Autumn	Scandinavian Museum Fair	Goteborg
2-6 September	UAB Multimedia	Palma de Mallorca (ES)
8-12 September	Smart Communities
12-15 September	Cultural Heritage Network Hypermedia	Milan - (I)				POLIMI
24-25 September	EVA '98 Paris	Paris (F)
October	SMAU	Milan (I)				POLIMI
October	Frankfurt Buchmesse	Frankfurt (D)
2 December	EVA '98 Vienna	Wien (A)
6 December	SalonBit	Torino
7 December	EVA '98 Los Angeles	LA (CA)

8. ANNEX C: PLANNING - (next page)